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Guidelines for Researchers
In order to safeguard the collections, researchers
are requested to observe the following
guidelines:
Library Registration
- Use of the Library by non-members is by
appointment only. Readers must identify
themselves to the front desk attendant when they
enter the Club.
- All readers are asked stow coats, bags,
packages, briefcases, hats and umbrellas in the
coat room lockers, which are available at no
cost. Tokens are supplied at the front desk.
Only necessary paper, laptop computers, and
reference materials are permitted in the main
reading room.
- Non-member readers are asked to present a
picture I.D. and complete an application form
available from the Librarian. Requests are
limited to five items at a time; more items may
be retrieved only at the discretion of the
Librarian.
- Belongings may be subject to search before
leaving and must be retrieved by 5 p.m.
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Use of Materials
- Materials do not circulate and must not be removed
from the main reading room.
- All readers are asked to use pencil; pens are
prohibited. Pencils are available in the main reading
room. Do not mark, erase, lean on, write on or trace any
materials.
- Items in envelopes or folders must be kept in the
order they are arranged. Please advise the Librarian of
misplaced or missing items.
- Some collections or parts of collections may contain
restricted materials. Application forms for permission to
use restricted materials may be obtained from the
Librarian.
- Readers are advised to leave Library materials on the
reading room table or book cart; they will be re-shelved
by Library staff.
Photocopying Services
- Materials may be copied only by the Library staff,
and readers will be charged for copies according to the
current Library photocopying services rate. Some
materials may not be photocopied at all, including rare
books, folios, fragile materials, and oversize and bound
manuscripts. Consult the Librarian regarding possible
alternatives, including photography.
- At the discretion of the Librarian, the Library
responds to requests for limited photocopying received
via mail, email (fpena@grolierclub.org),
or fax (212-838-2445).
- The Library will reproduce copyrighted material only
within the principle of "fair use," and the patron shall
assume all responsibility in questions regarding
copyright of Library materials.
Circulation Policy
The Grolier Club Library does not participate in
interlibrary loan. Library collections do not circulate,
and all materials must be used in the Library reading
room. Portions of some materials may be made available
through photocopying (see "Photocopying Services" above).
Off-Site Storage Requests
Readers wishing to consult materials housed in
off-site storage are advised to make requests 72 hours in
advance to allow for delivery to the Grolier Club.
Readers may be asked to reimburse the Grolier Club for
courier costs and other delivery charges.
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