GROLIER CLUB RG4 Series IB: Records of the Librarian
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Grolier Club Records of the Librarian, 2004-2016

 

Title

Grolier Club Institutional Records, Record Group 4, Series I, Subseries B: Records of the Librarian 2004-[ongoing]

 

OCLC/RLIN ID No. (Unique ID): OCLC 984750490

Dates: 2001-2016

 

Bulk Dates: 2001-2016

 

Extent: 5 boxes; 4.5 linear feet

 

Abstract: This collection is comprised of the records, correspondence, and other professional materials of past and current Grolier Club Librarians.

 

Access Restrictions:  All materials in this collection are restricted for a period of 10 years after date of creation; some sensitive materials, including correspondence relating to reference queries, fellowship applications, and researcher information may be restricted permanently.  Please contact the Grolier Club Librarian to request permission to use this collection. Copyright restrictions may apply; please contact repository for requests for copying and for authorization to publish, quote, or reproduce the materials.  

 

Preferred Citation: [Description and date of item], [Box/folder number], Grolier Club Records of the Librarian, 2004-2016, The Grolier Club of New York.

About the Finding Aid: This finding aid was prepared by Sophia Dahab in Microsoft Word at the Grolier Club, July 2016.

Provenance: Materials in this collection were generated by employees and/or members of the Grolier Club during the normal course of library business.

 

Access Points:

Grolier Club. Library.

Peña, J. Fernando.

Constantinou, Meghan.

Holzenberg, Eric.

Librarians.             

 

Biographical/Historical Note:

Prior to 2004, the Grolier Club Librarian also acted as Club Director.  In 2004, the position was separated into two roles; Eric Holzenberg continued to serve in the Directorship position while J. Fernando Peña, Curator, became Librarian. [1] Though there was a change in job title with this decision, specific responsibilities and job descriptions appear to have changed minimally. In 2011, Peña resigned his post to accept a position as Director of the Rare Books and Special Collections program at Long Island University, and Meghan Constantinou was appointed Librarian.  Please see the Grolier Club Institutional Records, Series 1, Subseries A, Records of the Librarian/Director finding aid for materials relating to all Librarians prior to 2004, and for a more detailed history of the position.

 

Scope and Content Note:

This collection is comprised of correspondence, invoices and bills, photographs, grant applications, and other materials relating to the projects and activities completed by the Librarian and library staff, including cataloging and conservation projects. Some digital materials are also present, and are available through the repository. 

Related Materials Note:

Grolier Club Institutional Records, RG 1, Series III: Records of the Librarian/Director

Grolier Club Institutional Records, RG4, Series 1, Subseries B: Library Committee Records

Council Meeting Minutes

 

Arrangement:

This collection is arranged chronologically, with each individual Librarian designated as their own series.  Where materials exist, Assistant Librarians, Curators, and Cataloguers are also included.  Due to the fluid nature of positions and the promotion of individuals between positions, where applicable an individual’s materials have not been separated based on their job title.  For example, J. Fernando Pena served as Cataloguer and Curator before being promoted to Librarian in 2004; all of his materials, regardless of his position, have been kept together.  Within series, materials were kept in their original order, reflecting the arrangement used by the Librarian.  As such, arrangement may vary between series.  Please see individual notes accompanying each series for further explanation.  Titles in brackets were devised by the Archivist.

 

Container List:

 

Series I:  Jose Fernando Peña, Librarian

            J. Fernando Peña began his career at the Grolier Club in 2001, working as Cataloguer under Librarian/Director Eric Holzenberg.  In 2002 Peña took the position of Curator, a job synonymous with Assistant Librarian.  In 2004, after it was decided that the Librarian/Director position should be split into two positions, Holzenberg retained the position of Director and Peña transitioned into the role of Librarian.  Peña resigned in 2011 to accept the Directorship of the Rare Books and Special Collections Program at Long Island University’s Palmer School of Library and Information Science. 

           

Arrangement Note: Materials in this series are arranged alphabetically.  The bulk of these files were removed from a file cabinet in the Grolier Club library, which had also been used by Eric Holzenberg. Some of the files maintained by Peña were continuations of files started by Holzenberg, and thus some overlap does occur.

Box

Folder

Contents

Date

1

1

[Acquisitions – Gifts, purchases, invoices]

2000-2010

1

2

Acquisitions – Prints, art, etc.

2010

1

3

Adopt-a-Book Event

2002-2007

1

4

Adopt-a-Book Event [Slips and Photos]

Undated (2002-2007?)

1

5

[Appraisals: James Cummins]

2008-2010

1

6

[Appraisals]: Insurance Book Appraisal (Steve Massey, 1/17/2003)

2003

1

7

[Archives Correspondence with B. Dunalp]

2001-2004

1

8

[Archives Map and Location File]

Undated

1

9

Blackwell’s [Invoices]

2001-2002

1

10

[Blackwell’s Thesaurus – JFP copy]

2000

1

11

[Blackwell’s Thesaurus – JFP copy]

2000

1

12

[Box list of publications by members (location unknown)] Deemed Active, Returned to Library

2002

1

13

[Calendars/Planners]

2001-2003

1

14

[Calendars/Planners]

2005-2010

1

15

Cataloguers/Interns [Position Descriptions]

2001-2002

1

16

Cataloguing Statistics

2001-2006

1

16a

Chisnell, Jennifer Project Files

2007

1

17

Classification System 1994

1994

1

18

Classification System 2004

2004

1

19

Collection Development

2001

1

20

[Conservation & AAB]

2004-2005

1

21

[Conservation: Fleming Painting]

2011

1

22

[Conservation: unlabeled photos]

undated

1

23

[Conservation: unlabeled photos, Ursula Mitra?]

undated

1

24

[Conservation: unlabeled photos & leather samples – Ursula Mitra?]

Undated

1

25

[Conservation: unlabeled photos, Ursula Mitra?]

Undated

1

26

[Conservation: Ursula Mitra, French Auction Catalogues, Additional Treatment Photos]

Undated

1

27

[Conservation: Ursula Mitra, Job #5, Remaining Treatment Photos]

Undated

1

28

[Conservation: Angela Scott Adopt-a-Book CD (40MB)]

2007

1

29

[Conservation: Ursula Mitra French Auction Catalogues CD

2006

1

30

Conservation Grants – Submitted (1 of 2)

1997-2007

1

31

Conservation Grants – Submitted (2 0f 2)

1997-2007

1

32

Conservation Grant – NY State (1 of 2)

2004-2005

1

33

Conservation Grant – NY State (2 of 2)

2004-2005

1

34

Conservation Grant – NY State

2006-2007

1

35

Conservation Grants – working files

1999-2003

1

36

[Conservation Survey – Alice Brown]

Undated

1

37

Correspondence

2001-2010

1

38

Correspondence

2001-2011

1

39

[Correspondence]

2002-2010

1

40

[Correspondence]

2001-2011

1

41

[Correspondence, Thank you cards]

2001-2011

2

1

[Correspondence, Thank you cards]

2001-2010

2

2

[Correspondence, Thank you cards]

2003-2011

2

3

[Correspondence, Thank you cards]

2007-2011

2

4

[Diane Publishing – Proposal for Book Sales]

Undated

2

5

Digital Scriptorium

2000

2

6

[Disaster Planning Workshop]

2010

2

7

EBSCO

2003-2011

3

8

EBSCO

2006-2011

2

9

Etherington Conservation/Donald Etherington

2010

2

10

Erasmus [Orders and Invoices]

1996-2004

2

11

[French Book Sale]

Undated

2

12

Gifts [& Acknowledgements] (1 of 2)

1997-2005

2

13

Gifts [& Acknowledgements] (2 of 2)

2005-2011

2

14

Grant Ideas

2009

2

14a

RESTRICTED Grolier Club Library Fellowships

2003-2005

2

15

Grolier Club Treasures Exhibition (5/2004) Conservation

2004

2

16

Grolier Club Vellum Exhibition (?)

1998?

2

17

Grolier Library Webpage Redesign – Summer 2003

2003

2

18

Harrassowitz [Invoices]

2005

2

19

[Hutner, Martin Drawings]

Undated

2

20

Lauderdale Auction Catalogs

2005

2

21

Library Committee [Notes and Correspondence]

2001-2010

2

22

Library Statistics [use stats]

2001-2006

2

23

RESTRICTED Library Strategic Planning

2003-2005

2

24

Library Technologies, Inc. Database Services (Library Catalog) (1 of 2)

2003

2

25

Library Technologies, Inc. Database Services (Library Catalog) (2 of 2)

2003

2

26

Loans Outgoing

2004-2010

2

27

[Loans Outgoing – Brooklyn Museum Durand Exhibition]

2006-2007

2

28

[Merrymount Press/Aldrich Checklists]

2009

2

29

NEH Grant 2009

2009

2

30

NEH Grant 2009 (Work File)

2009

2

31

Oak Knoll [Invoices]

2001-2010

2

32

Ocker & Trapp (Library Bindery)

Undated

2

33

Post-Its from JFP’s Desk (Removed by MRC)

2012

2

34

Preservation

1995-2001

2

35

[Press and other Publications re Library]

2007-2013

2

36

Publication Permission

1994-2010

2

37

[Rare Book School]

1998-2006

2

38

[RBMS Preconference]

2007-2011

2

39

[Recataloging Project – Elisabeth Sinnott]

2006

2

40

Recon Project

2001-2002

2

41

PERMANENTLY RESTRICTED Researchers (Nov. 1997-Dec. 2000)

1997-2000

2

42

PERMANENTLY RESTRICTED Researchers (2001-2004)

2001-2004

2

43

PERMANENTLY RESTRICTED Researchers (2005-2006)

2005-2006

2

44

PERMANENTLY RESTRICTED Researchers (2007-2008)

2007-2008

2

45

PERMANENTLY RESTRICTED Researchers (2009-2011)

2009-2011

2

46

PERMANENTLY RESTRICTED Researchers – Letters of Support

2003-2009

3

1

RLG/RLIN Correspondence

2000-2005

3

2

RLIN Statements

2000-2002

3

3

RLIN Invoices (1 of 3)

1996-1999

3

4

RLIN Invoices (2 of 3)

1996-1999

3

5

RLIN Invoices (3 of 3)

1996-1999

3

6

[Santamouris, Christos “Books” CD]

April 2007

3

7

Space Planning

2004

3

8

Staff – Library Assistant Search Sept. 2010

2010

3

9

Szmuk Index Gazette

2000

3

10

[Telephone Logs]

2004-2012

3

11

[Trocolli, J.C. on Sir Thos. Phillips]

2010

3

12

Veatch’s [Invoices]

2001-2003

3

13

Virtua Record Loading Stats

2004-2007

3

14

[VTLS OPAC Proposal and Implementation Schedule]

2003

3

15

Women’s City Club

2005

Digital Files (available in Repository)

Box

Folder

Contents

Date

N/A

N/A

Correspondence

2001-2011

N/A

N/A

Gazette Index

2008-2012

N/A

N/A

Memos

2001-2011

N/A

N/A

Miscellaneous

2009

N/A

N/A

OPAC Vendor Search and Implementation

2000-2003

 

Series II: Meghan Read Constantinou, Librarian

Meghan Constantinou joined the staff of the Grolier Club in September 2010, working as a Library Assistant under J. Fernando Peña.  After Peña resigned in August 2011, Constantinou served as Interim Librarian until she was officially appointed to the position of Librarian in November of that year. 

Arrangement Note: Arranged alphabetically by subject

 

Box

Folder

Contents

Date

4

1

[Acquisitions & Gifts]

2011-2012

4

2

[Correspondence, General]

2013

4

3

Correspondence - Reference

2012-2015

4

4

Dealer catalogs in OCLC

1999-2012

4

5

De Vinne Exhibition [Materials from GC Collections]

2013

4

5a

Disaster Plan (1 of 2)

2005-2013

4

5b

Disaster Plan (2 of 2)

2005-2013

4

6

[Disaster Plan – Draft]

2015

4

7

[Disaster Plan – Copy of Met Museum’s Plan]

2014

4

8

[Disaster Planning – Insurance Inventory]

2015?

4

9

[EBSCO Invoices and Summaries]

2011-2014

4

10

Export Licenses]

2015

4

11

Library Collection Development Policy 2014 Revision

2013-2014

4

12

[Library] Exhibitions File

2013

4

13

PERMANENTLY RESTRICTED Library Researchers

2012

4

14

PERMANENTLY RESTRICTED Library Researchers

2013

4

15

PERMANENTLY RESTRICTED Library Researchers

2014

4

15a

PERMANENTLY RESTRICTED Library Researchers

2015

4

16

[Thank You Cards]

2012-2016

 

Digital Files (available in repository)

Box

Folder

Contents

Date

N/A

N/A

MRC File Directory (document)

2016

N/A

N/A

MRC Dropbox Directory (document)

2016

 

Series III: Elisabeth Sinnott, Cataloger

            2004?-2016

Box

Folder

Contents

Date

5

1

[Schoenberg Database Project Correspondence and Statistics]

2008-2011

5

2

[Schoenberg Project Documentation]

2008-2011

5

3

Booksellers’ Catalogs

2004-2005

5

4

[Other Project Files]

2002-2012?

5

5

[General Correspondence]

2010-2016

5

6

[Passwords and Self-Evaluations]

2014

 

Series IV: Barbara Bieck, Assistant Librarian

Digital Files (available in repository)

Box

Folder

Contents

Date

N/A

N/A

Summary Shelf Reading Project 082013

2013

N/A

N/A

Project Summary for Shelf Reading

2013-2014

N/A

N/A

Summary Shelf Reading Project 042015

2015

N/A

N/A

Tomasko Gift Cats

2014

N/A

N/A

printerslabelsfromVTLS

2015

N/A

N/A

GC Published Medallions inventory

2015

N/A

N/A

20140602_ArtistBooks_Labels

2014

N/A

N/A

Frederick Warde Papers Fall 2015

2015

N/A

N/A

Labels for Frederic Warde [summer exhibition]

2016



[1] From 1884 to 1997 the chief operating officer of the Grolier Club held the title of Librarian. Seeking a term more reflective of the general administrative nature of the post, the Council changed the title successively to Director & Librarian (1997), and Director (2004).

 

From 1884 to 1983 the assistant to the chief operating officer of the Grolier Club held the title of Curator. In 1983, with the appointment of Allen Asaf, the position title was changed to Cataloguer. In 2000 the title Curator was revived with the intent of bestowing it on those who had successfully passed a probationary period as Cataloguer. In 2004, with the decision to change the title of the traditional Grolier Club COO post from Librarian to Director, the title of the assistant position was changed from Curator to Librarian, a more accurate description of the post and its duties. 

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