Grolier Club Records of the Librarian, 2004-2016
Title
Grolier Club Institutional Records, Record Group 4, Series I, Subseries B: Records of the Librarian 2004-[ongoing]
OCLC No.:
984750490
Dates:
2001-2016
Bulk Dates:
2001-2016
Extent:
5 boxes; 4.5 linear feet
Abstract:
This collection is comprised of the records, correspondence, and other professional materials of past and current Grolier Club Librarians.
Access Restrictions:
All materials in this collection are restricted for a period of 10 years after date of creation; some sensitive materials, including correspondence relating to reference queries, fellowship applications, and researcher information may be restricted permanently. Please contact the Grolier Club Librarian to request permission to use this collection. Copyright restrictions may apply; please contact repository for requests for copying and for authorization to publish, quote, or reproduce the materials.
Preferred Citation:
[Description and date of item], [Box/folder number], Grolier Club Records of the Librarian, 2004-2016, The Grolier Club of New York.
About the Finding Aid:
This finding aid was prepared by Sophia Dahab in Microsoft Word at the Grolier Club, July 2016.
Provenance:
Materials in this collection were generated by employees and/or members of the Grolier Club during the normal course of library business.
Access Points:
Grolier Club. Library.
Peña, J. Fernando.
Constantinou, Meghan.
Holzenberg, Eric.
Librarians.
Biographical/Historical Note:
Prior to 2004, the Grolier Club Librarian also acted as Club Director. In 2004, the position was separated into two roles; Eric Holzenberg continued to serve in the Directorship position while J. Fernando Peña, Curator, became Librarian. [1] Though there was a change in job title with this decision, specific responsibilities and job descriptions appear to have changed minimally. In 2011, Peña resigned his post to accept a position as Director of the Rare Books and Special Collections program at Long Island University, and Meghan Constantinou was appointed Librarian. Please see the Grolier Club Institutional Records, Series 1, Subseries A, Records of the Librarian/Director finding aid for materials relating to all Librarians prior to 2004, and for a more detailed history of the position.
Scope and Content Note:
This collection is comprised of correspondence, invoices and bills, photographs, grant applications, and other materials relating to the projects and activities completed by the Librarian and library staff, including cataloging and conservation projects. Some digital materials are also present, and are available through the repository.
Related Materials Note:
Grolier Club Institutional Records, RG 1, Series III: Records of the Librarian/Director
Grolier Club Institutional Records, RG4, Series 1, Subseries B: Library Committee Records
Council Meeting Minutes
Arrangement:This collection is arranged chronologically, with each individual Librarian designated as their own series. Where materials exist, Assistant Librarians, Curators, and Cataloguers are also included. Due to the fluid nature of positions and the promotion of individuals between positions, where applicable an individual’s materials have not been separated based on their job title. For example, J. Fernando Pena served as Cataloguer and Curator before being promoted to Librarian in 2004; all of his materials, regardless of his position, have been kept together. Within series, materials were kept in their original order, reflecting the arrangement used by the Librarian. As such, arrangement may vary between series. Please see individual notes accompanying each series for further explanation. Titles in brackets were devised by the Archivist.
Container List:
Series I: Jose Fernando Peña, Librarian
J. Fernando Peña began his career at the Grolier Club in 2001, working as Cataloguer under Librarian/Director Eric Holzenberg. In 2002 Peña took the position of Curator, a job synonymous with Assistant Librarian. In 2004, after it was decided that the Librarian/Director position should be split into two positions, Holzenberg retained the position of Director and Peña transitioned into the role of Librarian. Peña resigned in 2011 to accept the Directorship of the Rare Books and Special Collections Program at Long Island University’s Palmer School of Library and Information Science.
Arrangement Note: Materials in this series are arranged alphabetically. The bulk of these files were removed from a file cabinet in the Grolier Club library, which had also been used by Eric Holzenberg. Some of the files maintained by Peña were continuations of files started by Holzenberg, and thus some overlap does occur.
|
Box
|
Folder
|
Contents
|
Date
|
|
1
|
1
|
[Acquisitions – Gifts, purchases, invoices]
|
2000-2010
|
|
1
|
2
|
Acquisitions – Prints, art, etc.
|
2010
|
|
1
|
3
|
Adopt-a-Book Event
|
2002-2007
|
|
1
|
4
|
Adopt-a-Book Event [Slips and Photos]
|
Undated (2002-2007?)
|
|
1
|
5
|
[Appraisals: James Cummins]
|
2008-2010
|
|
1
|
6
|
[Appraisals]: Insurance Book Appraisal (Steve Massey, 1/17/2003)
|
2003
|
|
1
|
7
|
[Archives Correspondence with B. Dunalp]
|
2001-2004
|
|
1
|
8
|
[Archives Map and Location File]
|
Undated
|
|
1
|
9
|
Blackwell’s [Invoices]
|
2001-2002
|
|
1
|
10
|
[Blackwell’s Thesaurus – JFP copy]
|
2000
|
|
1
|
11
|
[Blackwell’s Thesaurus – JFP copy]
|
2000
|
|
1
|
12
|
[Box list of publications by members (location unknown)] Deemed Active, Returned to Library
|
2002
|
|
1
|
13
|
[Calendars/Planners]
|
2001-2003
|
|
1
|
14
|
[Calendars/Planners]
|
2005-2010
|
|
1
|
15
|
Cataloguers/Interns [Position Descriptions]
|
2001-2002
|
|
1
|
16
|
Cataloguing Statistics
|
2001-2006
|
|
1
|
16a
|
Chisnell, Jennifer Project Files
|
2007
|
|
1
|
17
|
Classification System 1994
|
1994
|
|
1
|
18
|
Classification System 2004
|
2004
|
|
1
|
19
|
Collection Development
|
2001
|
|
1
|
20
|
[Conservation & AAB]
|
2004-2005
|
|
1
|
21
|
[Conservation: Fleming Painting]
|
2011
|
|
1
|
22
|
[Conservation: unlabeled photos]
|
undated
|
|
1
|
23
|
[Conservation: unlabeled photos, Ursula Mitra?]
|
undated
|
|
1
|
24
|
[Conservation: unlabeled photos & leather samples – Ursula Mitra?]
|
Undated
|
|
1
|
25
|
[Conservation: unlabeled photos, Ursula Mitra?]
|
Undated
|
|
1
|
26
|
[Conservation: Ursula Mitra, French Auction Catalogues, Additional Treatment Photos]
|
Undated
|
|
1
|
27
|
[Conservation: Ursula Mitra, Job #5, Remaining Treatment Photos]
|
Undated
|
|
1
|
28
|
[Conservation: Angela Scott Adopt-a-Book CD (40MB)]
|
2007
|
|
1
|
29
|
[Conservation: Ursula Mitra French Auction Catalogues CD
|
2006
|
|
1
|
30
|
Conservation Grants – Submitted (1 of 2)
|
1997-2007
|
|
1
|
31
|
Conservation Grants – Submitted (2 0f 2)
|
1997-2007
|
|
1
|
32
|
Conservation Grant – NY State (1 of 2)
|
2004-2005
|
|
1
|
33
|
Conservation Grant – NY State (2 of 2)
|
2004-2005
|
|
1
|
34
|
Conservation Grant – NY State
|
2006-2007
|
|
1
|
35
|
Conservation Grants – working files
|
1999-2003
|
|
1
|
36
|
[Conservation Survey – Alice Brown]
|
Undated
|
|
1
|
37
|
Correspondence
|
2001-2010
|
|
1
|
38
|
Correspondence
|
2001-2011
|
|
1
|
39
|
[Correspondence]
|
2002-2010
|
|
1
|
40
|
[Correspondence]
|
2001-2011
|
|
1
|
41
|
[Correspondence, Thank you cards]
|
2001-2011
|
|
2
|
1
|
[Correspondence, Thank you cards]
|
2001-2010
|
|
2
|
2
|
[Correspondence, Thank you cards]
|
2003-2011
|
|
2
|
3
|
[Correspondence, Thank you cards]
|
2007-2011
|
|
2
|
4
|
[Diane Publishing – Proposal for Book Sales]
|
Undated
|
|
2
|
5
|
Digital Scriptorium
|
2000
|
|
2
|
6
|
[Disaster Planning Workshop]
|
2010
|
|
2
|
7
|
EBSCO
|
2003-2011
|
|
3
|
8
|
EBSCO
|
2006-2011
|
|
2
|
9
|
Etherington Conservation/Donald Etherington
|
2010
|
|
2
|
10
|
Erasmus [Orders and Invoices]
|
1996-2004
|
|
2
|
11
|
[French Book Sale]
|
Undated
|
|
2
|
12
|
Gifts [& Acknowledgements] (1 of 2)
|
1997-2005
|
|
2
|
13
|
Gifts [& Acknowledgements] (2 of 2)
|
2005-2011
|
|
2
|
14
|
Grant Ideas
|
2009
|
|
2
|
14a
|
RESTRICTED Grolier Club Library Fellowships
|
2003-2005
|
|
2
|
15
|
Grolier Club Treasures Exhibition (5/2004) Conservation
|
2004
|
|
2
|
16
|
Grolier Club Vellum Exhibition (?)
|
1998?
|
|
2
|
17
|
Grolier Library Webpage Redesign – Summer 2003
|
2003
|
|
2
|
18
|
Harrassowitz [Invoices]
|
2005
|
|
2
|
19
|
[Hutner, Martin Drawings]
|
Undated
|
|
2
|
20
|
Lauderdale Auction Catalogs
|
2005
|
|
2
|
21
|
Library Committee [Notes and Correspondence]
|
2001-2010
|
|
2
|
22
|
Library Statistics [use stats]
|
2001-2006
|
|
2
|
23
|
RESTRICTED Library Strategic Planning
|
2003-2005
|
|
2
|
24
|
Library Technologies, Inc. Database Services (Library Catalog) (1 of 2)
|
2003
|
|
2
|
25
|
Library Technologies, Inc. Database Services (Library Catalog) (2 of 2)
|
2003
|
|
2
|
26
|
Loans Outgoing
|
2004-2010
|
|
2
|
27
|
[Loans Outgoing – Brooklyn Museum Durand Exhibition]
|
2006-2007
|
|
2
|
28
|
[Merrymount Press/Aldrich Checklists]
|
2009
|
|
2
|
29
|
NEH Grant 2009
|
2009
|
|
2
|
30
|
NEH Grant 2009 (Work File)
|
2009
|
|
2
|
31
|
Oak Knoll [Invoices]
|
2001-2010
|
|
2
|
32
|
Ocker & Trapp (Library Bindery)
|
Undated
|
|
2
|
33
|
Post-Its from JFP’s Desk (Removed by MRC)
|
2012
|
|
2
|
34
|
Preservation
|
1995-2001
|
|
2
|
35
|
[Press and other Publications re Library]
|
2007-2013
|
|
2
|
36
|
Publication Permission
|
1994-2010
|
|
2
|
37
|
[Rare Book School]
|
1998-2006
|
|
2
|
38
|
[RBMS Preconference]
|
2007-2011
|
|
2
|
39
|
[Recataloging Project – Elisabeth Sinnott]
|
2006
|
|
2
|
40
|
Recon Project
|
2001-2002
|
|
2
|
41
|
PERMANENTLY RESTRICTED Researchers (Nov. 1997-Dec. 2000)
|
1997-2000
|
|
2
|
42
|
PERMANENTLY RESTRICTED Researchers (2001-2004)
|
2001-2004
|
|
2
|
43
|
PERMANENTLY RESTRICTED Researchers (2005-2006)
|
2005-2006
|
|
2
|
44
|
PERMANENTLY RESTRICTED Researchers (2007-2008)
|
2007-2008
|
|
2
|
45
|
PERMANENTLY RESTRICTED Researchers (2009-2011)
|
2009-2011
|
|
2
|
46
|
PERMANENTLY RESTRICTED Researchers – Letters of Support
|
2003-2009
|
|
3
|
1
|
RLG/RLIN Correspondence
|
2000-2005
|
|
3
|
2
|
RLIN Statements
|
2000-2002
|
|
3
|
3
|
RLIN Invoices (1 of 3)
|
1996-1999
|
|
3
|
4
|
RLIN Invoices (2 of 3)
|
1996-1999
|
|
3
|
5
|
RLIN Invoices (3 of 3)
|
1996-1999
|
|
3
|
6
|
[Santamouris, Christos “Books” CD]
|
April 2007
|
|
3
|
7
|
Space Planning
|
2004
|
|
3
|
8
|
Staff – Library Assistant Search Sept. 2010
|
2010
|
|
3
|
9
|
Szmuk Index Gazette
|
2000
|
|
3
|
10
|
[Telephone Logs]
|
2004-2012
|
|
3
|
11
|
[Trocolli, J.C. on Sir Thos. Phillips]
|
2010
|
|
3
|
12
|
Veatch’s [Invoices]
|
2001-2003
|
|
3
|
13
|
Virtua Record Loading Stats
|
2004-2007
|
|
3
|
14
|
[VTLS OPAC Proposal and Implementation Schedule]
|
2003
|
|
3
|
15
|
Women’s City Club
|
2005
|
Digital Files (available in Repository)
|
Box
|
Folder
|
Contents
|
Date
|
|
N/A
|
N/A
|
Correspondence
|
2001-2011
|
|
N/A
|
N/A
|
Gazette Index
|
2008-2012
|
|
N/A
|
N/A
|
Memos
|
2001-2011
|
|
N/A
|
N/A
|
Miscellaneous
|
2009
|
|
N/A
|
N/A
|
OPAC Vendor Search and Implementation
|
2000-2003
|
Series II: Meghan Read Constantinou, Librarian
Meghan Constantinou joined the staff of the Grolier Club in September 2010, working as a Library Assistant under J. Fernando Peña. After Peña resigned in August 2011, Constantinou served as Interim Librarian until she was officially appointed to the position of Librarian in November of that year.
Arrangement Note: Arranged alphabetically by subject
|
Box
|
Folder
|
Contents
|
Date
|
|
4
|
1
|
[Acquisitions & Gifts]
|
2011-2012
|
|
4
|
2
|
[Correspondence, General]
|
2013
|
|
4
|
3
|
Correspondence - Reference
|
2012-2015
|
|
4
|
4
|
Dealer catalogs in OCLC
|
1999-2012
|
|
4
|
5
|
De Vinne Exhibition [Materials from GC Collections]
|
2013
|
|
4
|
5a
|
Disaster Plan (1 of 2)
|
2005-2013
|
|
4
|
5b
|
Disaster Plan (2 of 2)
|
2005-2013
|
|
4
|
6
|
[Disaster Plan – Draft]
|
2015
|
|
4
|
7
|
[Disaster Plan – Copy of Met Museum’s Plan]
|
2014
|
|
4
|
8
|
[Disaster Planning – Insurance Inventory]
|
2015?
|
|
4
|
9
|
[EBSCO Invoices and Summaries]
|
2011-2014
|
|
4
|
10
|
Export Licenses]
|
2015
|
|
4
|
11
|
Library Collection Development Policy 2014 Revision
|
2013-2014
|
|
4
|
12
|
[Library] Exhibitions File
|
2013
|
|
4
|
13
|
PERMANENTLY RESTRICTED Library Researchers
|
2012
|
|
4
|
14
|
PERMANENTLY RESTRICTED Library Researchers
|
2013
|
|
4
|
15
|
PERMANENTLY RESTRICTED Library Researchers
|
2014
|
|
4
|
15a
|
PERMANENTLY RESTRICTED Library Researchers
|
2015
|
|
4
|
16
|
[Thank You Cards]
|
2012-2016
|
Digital Files (available in repository)
|
Box
|
Folder
|
Contents
|
Date
|
|
N/A
|
N/A
|
MRC File Directory (document)
|
2016
|
|
N/A
|
N/A
|
MRC Dropbox Directory (document)
|
2016
|
Series III: Elisabeth Sinnott, Cataloger
2004?-2016
|
Box
|
Folder
|
Contents
|
Date
|
|
5
|
1
|
[Schoenberg Database Project Correspondence and Statistics]
|
2008-2011
|
|
5
|
2
|
[Schoenberg Project Documentation]
|
2008-2011
|
|
5
|
3
|
Booksellers’ Catalogs
|
2004-2005
|
|
5
|
4
|
[Other Project Files]
|
2002-2012?
|
|
5
|
5
|
[General Correspondence]
|
2010-2016
|
|
5
|
6
|
[Passwords and Self-Evaluations]
|
2014
|
Series IV: Barbara Bieck, Assistant Librarian
Digital Files (available in repository)
|
Box
|
Folder
|
Contents
|
Date
|
|
N/A
|
N/A
|
Summary Shelf Reading Project 082013
|
2013
|
|
N/A
|
N/A
|
Project Summary for Shelf Reading
|
2013-2014
|
|
N/A
|
N/A
|
Summary Shelf Reading Project 042015
|
2015
|
|
N/A
|
N/A
|
Tomasko Gift Cats
|
2014
|
|
N/A
|
N/A
|
printerslabelsfromVTLS
|
2015
|
|
N/A
|
N/A
|
GC Published Medallions inventory
|
2015
|
|
N/A
|
N/A
|
20140602_ArtistBooks_Labels
|
2014
|
|
N/A
|
N/A
|
Frederick Warde Papers Fall 2015
|
2015
|
|
N/A
|
N/A
|
Labels for Frederic Warde [summer exhibition]
|
2016
|
[1] From 1884 to 1997 the chief operating officer of the Grolier Club held the title of Librarian. Seeking a term more reflective of the general administrative nature of the post, the Council changed the title successively to Director & Librarian (1997), and Director (2004).
From 1884 to 1983 the assistant to the chief operating officer of the Grolier Club held the title of Curator. In 1983, with the appointment of Allen Asaf, the position title was changed to Cataloguer. In 2000 the title Curator was revived with the intent of bestowing it on those who had successfully passed a probationary period as Cataloguer. In 2004, with the decision to change the title of the traditional Grolier Club COO post from Librarian to Director, the title of the assistant position was changed from Curator to Librarian, a more accurate description of the post and its duties.