GROLIER CLUB RG5 Series II: House Committee Records
<-- Back Print 

Guide to the Grolier Club House Committee Records, 1884-2017

Title: Grolier Club Institutional Records, Record Group 5, Series II: House Committee Records, 1884-2017

OCLC/RLIN No. (Unique ID): NYGG05-A10011

 

Dates:             1884-2017

 

Extent:  31 boxes; 17 linear feet

 

Abstract: Reports, correspondence, and other papers relating to the Grolier Club House Committee.

 

Access Restrictions: Collection is open for research use. Copyright restrictions may apply; please contact repository for requests for copying and for authorization to publish, quote, or reproduce the materials.

Preferred Citation: [Description and date of item], [Box/folder number], Grolier Club House Committee Records, 1884-2017, The Grolier Club of New York.

About the Finding Aid: This finding aid was prepared by Allison Hughes in Microsoft Word at the Grolier Club, June 2017, and updated November 2017.

 

Provenance: Items in this collection were created by members or staff of the Grolier Club in the course of regular Club activities.

                                            

Access Points:

 

Names

Bell, James Byron

Farrell, Bell and Lennard

Goodhue, Bertram Grosvenor, 1869-1924

Holden, Arthur C., 1890-1993

Romeyn, Charles W. (Charles William), 1854-1942

 

Subjects

Book clubs. New York (State). New York. 19th century.

Book clubs. New York (State). New York. 20th century.

Clubhouses. New York (State). New York.

 

Genres

Administrative Reports.

Architectural Drawings.

Architectural Models.

Correspondence.

Leases.

Minutes (Administrative Records).

Mortgages.

Photographs.

Biographical/Historical Note: The House Committee, established in 1884, oversees the supervision, care, and maintenance of the Clubhouse.

The first House Committee, made up of Grolier Club founding members Theodore Low De Vinne, Samuel W. Marvin, and Arthur B. Turnure, was formed with the mission to secure a permanent headquarters for the Club, which from its inaugural meeting in January 1884, had been meeting in members’ homes. In March 1884, the Club moved into the ground floor of a building at 64 Madison Avenue, known as the “Mott Memorial Building,” but quickly outgrew this space and in 1887 the Council determined to find a dedicated Clubhouse. In 1888 the Club incorporated itself in order to facilitate the purchase of a lot at 29 East 32nd Street and commissioned a three-story Romanesque-style building for this lot from architect Charles W. Romeyn. The Club occupied this building from 1889-1917.

Due to the threats of overcrowding and fire, the House Committee decided to search for a site for a new building further uptown; forming a Building Site subcommittee in 1913 for this purpose. The Committee selected a site at 47 East 60th Street and commissioned architect and Club member Bertram Grosvenor Goodhue to design the building. This building has been occupied by the Club from 1917 to the present day.

The House Committee has overseen a series of major renovations to the building at 47 East 60th St., generally funded by member donations. Architect and Club member Arthur C. Holden carried out several of these over the mid-twentieth-century, including a renovation of the exhibition hall (1954-1955), the transformation of the second floor mezzanine into the rare book room (1957-1958), and the creation of the fourth floor catalog room (1963-1964). The exhibition hall was again extensively renovated in 1987-1988 by architect and Club member Byron Bell, an overhaul which also saw the conversion of the basement into an archival storage area. Another renovation of the exhibition hall is planned for 2018.

Annual reports of the House Committee appear in the Yearbook of the Grolier Club.

 

Source: “A Suitable Club Building,” Eric Holzenberg, 1998.

 

Scope and Content Note: The House Committee Records include meeting minutes and reports of the committee; correspondence; bills and invoices; legal documents (mortgages, deeds, contracts, etc.), and architectural drawings, photographs, and models. The Legal Documents and Clubhouse Records series include items relating to the Clubhouse locations at 29 E. 32nd St. and 47 E. 60th St. All major renovations to the 60th St. Clubhouse are documented, as well as various minor improvements made to the building over the years. A photographic reproduction of a drawing of the building’s façade is the only item relating to the 64 Madison Ave location.

 

Related Materials Note: Related materials may be found in the following collections in this repository:

            RG1, Series V: Curator

 

Arrangement Note: This material is organized into the following series:

I.                 Meeting Minutes

II.               Reports to the Council

III.             Correspondence

IV.            Legal Documents

V.              Clubhouse Records

VI.            Photographs and Drawings

VII.          Digital Records

VIII.        Memorabilia

Container List:

Series I. Meeting Minutes

Arrangement Note: Chronological

Box

Folder

Title

Date

1

1

Meeting Minutes

1892-1903

1

2

Meeting Minutes

1929

1

3

Meeting Minutes

1951

1

4

Meeting Minutes

1953

1

5

Meeting Minutes

1957

1

6

Meeting Minutes

1958

1

7

Meeting Minutes

1961

1

8

Meeting Minutes

1963

1

9

Meeting Minutes

1968

1

10

Meeting Minutes

1973

1

11

Meeting Minutes

1977

1

12

Meeting Minutes

1983

1

13

Meeting Minutes

1985

1

14

Meeting Minutes

1990

1

15

Meeting Minutes

1991

1

16

Meeting Minutes

1992

1

17

Meeting Minutes

1993

1

18

Meeting Minutes

1994

1

19

Meeting Minutes

1996

1

20

Meeting Minutes

1997

1

21

Meeting Minutes

1998

1

22

Meeting Minutes

2002

Series II. Reports to the Council

Arrangement Note: Chronological

Box

Folder

Title

Date

2

1

Reports to the Council

1893-1897

2

2

Reports to the Council

1899

2

3

Reports to the Council

1901-1904

2

4

Reports to the Council

1905-1906

2

5

Reports to the Council

1911-1914

2

6

Reports to the Council

1915-1924

2

7

Reports to the Council

1928-1940

2

8

Reports to the Council

1958-1959

2

9

Reports to the Council

1960

2

10

Reports to the Council

1971

2

11

Reports to the Council

1972

2

12

Reports to the Council

1973

2

13

Reports to the Council

1977

2

14

Reports to the Council

1978

2

15

Reports to the Council

1989

Series III. Correspondence

Scope and Content Note: Includes correspondence of the Curator in carrying out House Committee concerns and decisions.

Arrangement Note: Chronological

Box

Folder

Title

Date

3

1

Correspondence

1884-1887

3

2

Correspondence

1888-1889

3

3

Correspondence

1890-1895

3

4

Correspondence

1905

3

5

Correspondence

1906

4

1

Correspondence

1914-1920

4

2

Correspondence with Insurance Companies re: war work in clubhouse

1918

4

3

Correspondence

1921-1922 June

4

4

Correspondence

1922 July-1923 June

4

5

Correspondence

1923 July-1924 June

4

6

Correspondence

1924 July-1925 June

4

7

Correspondence

1925 July-1927 June

4

8

Correspondence (1 of 2)

1928 July-1929 June

4

9

Correspondence (2 of 2)

1928 July-1929 June

4

10

Correspondence (1 of 2)

1929 July-1930 June

5

1

Correspondence (2 of 2)

1929 July-1930 June

5

2

Correspondence (1 of 2)

1930 July-1931 June

5

3

Correspondence (2 of 2)

1930 July-1931 June

5

4

Correspondence

1931 July-1933 June

5

5

Correspondence

1933 July-1934 June

5

6

Correspondence

1937 July-1938 June

5

7

Invitations and Guest Lists

1932-1937

5

8

Correspondence

1938 July-1939 June

6

1

Correspondence

1939 July-1940 June

6

2

Correspondence

1940 July-1941 June

6

3

Correspondence re: excavation for 530 Park Ave

1940 Sept.-1941 June

6

4

Correspondence

1941 July-1942 June

6

5

Correspondence

1942 July-1943 June

6

6

Correspondence

1943 July-1944 June

6

7

Correspondence

1945 July-1946 June

7

1

Correspondence

1947 July-1948 June

7

2

Correspondence

1949 July-1950 June

7

3

Correspondence

1950 July-1951 June

7

4

Correspondence

1951 July-1952 June

7

5

Correspondence

1952 July-1953 June

7

6

Correspondence

1953 July-1954 June

7

7

Correspondence (1 of 2)

1954 July-1955 June

7

8

Correspondence (2 of 2)

1954 July-1955 June

8

1

Correspondence

1955 July-1956 June

8

2

Correspondence

1956 July-1957 June

8

3

Correspondence

1958

8

4

Correspondence

1959

8

5

Correspondence

1960

8

6

Correspondence

1961

8

7

Correspondence

1962

8

8

Correspondence

1963

8

9

Correspondence

1964

8

10

Correspondence

1965

8

11

Correspondence

1966

9

1

Correspondence

1967

9

2

Correspondence

1968

9

3

Correspondence

1969

9

4

Correspondence

1970

9

5

Correspondence

1971

9

6

Correspondence

1972

9

7

Correspondence

1973

9

8

Correspondence

1974

9

9

Correspondence (1 of 2)

1975

9

10

Correspondence (2 of 2)

1975

9

11

Correspondence

1976

10

1

Correspondence

1977

10

2

Correspondence re: Grolier Club tie

1977-1978

10

3

Correspondence

1978-1982

10

4

Correspondence

1989

10

5

Correspondence

1990

10

6

Correspondence

1991

10

7

Correspondence

1992

10

8

Correspondence

1993

10

9

Correspondence

1994

10

10

Correspondence

1995

10

11

Correspondence

1996

10

12

Correspondence

1997

10

13

Correspondence

1998

10

14

Correspondence

1999

Series IV. Legal Documents

Arrangement Note: Arranged into two subseries by clubhouse address.

1.     29 E. 32nd St.

Box

Folder

Title

Date

11

1

Greenwich Savings Bank Mortgage

1868-1869

11

2

Franklin Trust Co. Mortgage

1888

11

3

Abstract of Title

1844-1888

11

4

John Winslow Correspondence re: Mortgage

1888

11

5

Contract of Sale to John P. Meagher

1914

11

6

Meany Realty Co. Purchase Documents

1915-1917

2.     47 E. 60th St.

 

Box

Folder

Title

Date

11

7

Indenture Lease

1915-1916

11

8

Estate of Joseph R. Drexel

1896-1916

11

9

Inspection Certificates

1916-1921

11

10

Cancellation of Mortgage

1920-1921

Series V. Clubhouse Records

Arrangement Note: Arranged into two subseries by clubhouse address.

1.     29 E. 32nd St.

Box

Folder

Title

Date

12

1

Bills Scrapbook

1884-1886

12

2

Bills Ledger

1888-1899

12

3

Bar Inventory

1892-1898

12

4

Stock Ledger

1893-1896

12

5

House Inventory

1889-1913

12

6

Furniture Fund

1888-1890

12

7

Building Site Subcommittee Correspondence

1888

13

1

Sale of Property

1914-1916

13

2

Sale of Mortgage

1917-1920

2.     47 E. 60th St.

 

Box

Folder

Title

Date

13

3

Site Subcommittee Correspondence

1914-1915

13

4

Building Fund Correspondence

1915

13

5

Building Fund Correspondence

1916

13

6

Building Fund Correspondence

1917-1918

13

7

Building Fund Donations

undated

13

8

Cornerstone

1916

13

9

Plans for Furniture in New Club House

1916-1918

13

10

Building Contracts

1917

13

11

Treasurer’s Statement on Cost of New Building

1918

13

12

Bertram Goodhue Correspondence

1917-1918

13

13

Fund for Mortgage Repayment

1920-1921

14

1

Exhibition Case Fund

1924-1926

14

2

Alterations to Clubhouse

1928

14

3

Council Room Furnishings

1928

14

4

Post-Prohibition Alcohol Solicitations

1934

14

5

Exhibition Hall Renovation Meeting Minutes

1954-1955

14

6

Exhibition Hall Renovation Architectural Drawings

1954-1955

14

7

Exhibition Hall Renovation Contributions (1 of 3)

1954-1955

14

8

Exhibition Hall Renovation Contributions (2 of 3)

1954-1955

15

1

Exhibition Hall Renovation Contributions (3 of 3)

1954-1955

15

2

Lobby Renovation

1956

15

3

Mezzanine Renovation Correspondence

1958-1959

15

4

Mezzanine Renovation Architect Correspondence

1958-1959

15

5

Mezzanine Renovation Architectural Drawings

1958-1959

15

6

Mezzanine Renovation Newby Murray Interiors

1958-1959

15

7

Otis Elevator Company

1958-1959

15

8

Catalog Room Renovation Brochure

circa 1961

15

9

Catalog Room Renovation Ad Hoc Committee

1961-1963

15

10

Catalog Room Renovation Building Committee

1961-1964

16

1

Catalog Room Renovation Development Fund

1961-1964

16

2

Catalog Room Renovation Fund Pledge Cards

1962

16

3

Catalog Room Renovation General Correspondence

1963-1964

17

1

Catalog Room Renovation Architect Correspondence (1 of 4)

1960-1965

17

2

Catalog Room Renovation Architect Correspondence (2 of 4)

1960-1965

17

3

Catalog Room Renovation Architect Correspondence (3 of 4)

1960-1965

17

4

Catalog Room Renovation Architect Correspondence (4 of 4)

1960-1965

17

5

Exhibition Hall & Basement Renovation Preliminary Inquiries and Information Gathering

1979-1986

17

6

Exhibition Hall & Basement Renovation Leone Design Group

1983-1987

17

7

Exhibition Hall & Basement Renovation John Blatteau Associates

1986-1987

24

Exhibition Hall & Basement Renovation Architectural Model

circa 1986-1987

25

Exhibition Hall & Basement Renovation Oversize Blueprints and Architectural Drawings

1986-1987

26

Exhibition Hall & Basement Renovation Oversize Blueprints and Architectural Drawings

1986-1987

18

1

Exhibition Hall & Basement Renovation Cain Farrell & Bell

1985-1986

18

2

Exhibition Hall & Basement Renovation Koren DiResta Construction Company

1986-1988

18

3

Exhibition Hall & Basement Renovation Nick’s Moving and Storage Company

1986-1987

18

4

Exhibition Hall & Basement Renovation York Heating & Air Conditioning

1986-1987

18

5

Exhibition Hall & Basement Renovation Subcontractors and Suppliers

1986-1987

18

6

Exhibition Hall & Basement Renovation Planning Committee

1986

18

7

Exhibition Hall & Basement Renovation President’s Fundraising Letter

1986

19

1

Exhibition Hall & Basement Renovation Personal Appeals for Funds

1986

19

2

Exhibition Hall & Basement Renovation Donor Thank You Letters

1986

19

3

Exhibition Hall & Basement Renovation Prospective Major Donors

1986

19

4

Exhibition Hall & Basement Renovation Telephone Fundraising Campaign

1986-1987

19

5

Exhibition Hall & Basement Renovation Misc. Fundraising Correspondence

1986-1987

19

6

Exhibition Hall & Basement Renovation Letters to Donors

1987

19

7

Exhibition Hall & Basement Renovation Member Progress Report

1987

19

8

Construction Fund Contributions A-Ba

1986-1988

19

9

Construction Fund Contributions Be-Br

1986-1988

19

10

Construction Fund Contributions C-D

1986-1988

20

1

Construction Fund Contributions E

1986-1988

20

2

Construction Fund Contributions F

1986-1988

20

3

Construction Fund Contributions G

1986-1988

20

4

Construction Fund Contributions H-Hen

1986-1988

20

5

Construction Fund Contributions Her-Hy

1986-1988

20

6

Construction Fund Contributions I-L

1986-1988

20

7

Construction Fund Contributions M

1986-1988

20

8

Construction Fund Contributions N-P

1986-1988

21

1

Construction Fund Contributions R

1986-1988

21

2

Construction Fund Contributions Sc-Sh

1986-1988

21

3

Construction Fund Contributions Sm-Sz

1986-1988

21

4

Construction Fund Contributions T-We

1986-1988

21

5

Construction Fund Contributions Wh-Z

1986-1988

21

6

Construction Fund Negative and No Replies

1986-1988

21

7

Construction Fund Donor Lists

1986-1989

21

8

Construction Fund Contributions A-E

1988-1989

22

1

Construction Fund Contributions F-L

1988-1989

22

2

Construction Fund Contributions M-R

1988-1989

22

3

Construction Fund Contributions S-Z

1988-1989

22

4

Inspection of the Club by House Committee

1989

22

5

“A Suitable Club Building,” Eric Holzenberg

1998

24

Morris Room Refurbishment Architectural Models

circa 2011

30

1-15

Lea Iselin House Committee Chair Files (Not processed)

2007-2013

Series VI. Photographs and Drawings

Arrangement Note: Arranged into subseries by clubhouse address.

1.     64 Madison Ave

 

Box

Folder

Title

Date

22

6

Drawing of Façade

undated

2.     29 E. 32nd St.

 

Box

Folder

Title

Date

22

7

Drawing of Façade

undated

22

8

Wicker Furniture

undated

23

15

Photograph of Façade Postcard and Detail of Marble Crest

undated

3.     47 E. 60th St.

 

Box

Folder

Title

Date

22

9

Drawing of Façade

circa 1917

22

10

Council Room

circa 1918

22

11

Exhibition Hall

1918

22

12

Lobby

1919

23

13

Harry T. Peter’s Currier & Ives Exhibit

1920s

22

13

Exhibition Hall

1929

22

14

Façade

pre-1931

22

15

Christ Church Construction

1940

23

14

Sketch of Library

1941

22

16

Secretary’s Office Before Renovation

circa 1952

22

17

Staged Collection Material

1961-1962

22

18

Exhibition Hall

1962

22

19

Dutch Kitchen

circa 1960s

22

20

Council Room

circa 1960s

22

21

Exhibition Hall Event

circa 1960s

22

22

Librarian’s Office

circa 1960s

22

23

Renovation

1963-1964

22

24

Facade

1967

22

25

Library

1974

22

26

Lobby

1986

22

27

Christmas Decorations

1986

22

28

Dinner

1987

23

1

Renovation

1986-1988

23

2

Renovation Album

1987 February 3

23

3

Renovation Progress

1987 February 4

23

4

Renovation Progress

1987 March 5

23

5

Renovation Progress

1987 March 30

23

6

Renovation Progress

1987 April 20

23

7

Renovation Progress

1987 May 4

23

8

Renovation Progress

1987 May 29

23

9

Renovation Progress

1987 July 1

23

10

Photographs For A Brief History of the Clubhouses

1918-2002

23

11

Eric Holzenberg Clubhouse Photo File

undated

23

12

Clubhouse Drawing by Byron Bell

2009

4.     Oversize Drawings & Photographs

 

Box

Title

Date

27

Oversize Drawings and Photographs: Includes primarily photographs of the interior and exterior of 29 East 32nd Street. Many photographs depict the Dutch Kitchen (by Wurts Bros. and by William Miller, Carpenter); also two original concept sketches (by E.B. Holden?) of the Dutch Kitchen. Also includes the original drawings of 29 East 32nd Street made after photographs for publication in the Transactions II. Also the only known image of the original Clubhouse at 64 Madison Ave (façade rendering). May include a photograph of the Club’s first steward

ca. 1889

28

Oversize Drawings and Photographs: Pictorial materials relating to the Clubhouse at 47 East 60th St. Includes several mounted photographs by [Kenneth Clark?] taken shortly after the 1918 opening. Also photographs of the exhibition hall in the period between the 1954 and 1987 renovations; and photographs and architects’ renderings relating to the 1987 redesign of the exhibition hall. Includes later photographs by Jim Dow, 3 drawings by Robert Miles Parker (March 1993) and a watercolor by Byron Bell depicting the Clubhouse façade (Jan. 2009). Print of Grolier Club House Rules.

1918-2009

29

Placards Showing Building and Room Renovations

1884-2009

Series VII. Digital Records

Location

Folder Name

Date

Dropbox

Architectural Plans Esteban

2016

Dropbox

Exhibition Hall Renovation

2016-2018

Series VIII. Memorabilia

Box

Folder Name

Date

31

Grolier Club Flag

undated

Site Scripts
Hide Click to Edits:
FED Scripts
CWS & Content Load