Guide to the Grolier Club Membership Files, 1884-1969
Title:
Grolier Club Institutional Records Record Group 8, Series II: Membership Files, 1884-1969
OCLC No.:
1006648054
Dates:
1884-1969
Extent:
13 boxes, 5.42 linear feet
Abstract:
Correspondence, announcements, and related materials pertaining to the proposing and election of members to the Grolier Club.
Access Restrictions:
Access to this collection may be granted with permission of the Librarian. Copyright restrictions may apply; please contact repository for requests for copying and for authorization to publish, quote, or reproduce the materials.
Preferred Citation:
[Description and date of item], [Box/folder number], Grolier Club Record Group 8, Series II: Membership Files, The Grolier Club of New York.
About the Finding Aid:
This finding aid was prepared by Allison Hughes in Microsoft Word at the Grolier Club, August 2017.
Provenance:
Items in this collection were created by members or staff of the Grolier Club in the course of regular Club activities. These items were found boxed as a discrete collection by the archivist in 2017; it may have been removed from a group of similar material of deceased member files (now RG 8, Series I) for reasons unknown.
Access Points:
Names
Grolier Club. Committee on Admissions.
Grolier Club. Curator.
Grolier Club. Membership.
Grolier Club. Secretary.
Subjects
Book clubs. New York (State). New York
Genres
Correspondence.
Biographical/Historical Note:
The procedure for the election of new members to the Grolier Club which emerged soon after its founding in 1884 was that two persons propose any candidate to the Council (governing board) which then voted on the name(s) at its meetings. (References to a Nominating Committee refers to a committee charged with nominating elected members to the Council.) Requests to be considered for membership came variously addressed to the club in general, to the elected Secretary and to the Council itself. Some of the routine correspondence relating to membership inquiries and procedures were answered by the Curator (a staff position charged with the day-to-day running of the club and with general correspondence) until the position was discontinued in 1958.
The above routines continued until 1970 when a Committee on Admissions was established to oversee the admissions process. Per this process, the Committee requires formal proposal letters from members in good standing proposing a candidate, as well as three supporting letters from other members. The Committee then meets with the candidate and makes a recommendation to the Council for a final decision.
Scope and Content Note:
Correspondence, announcements, and related materials pertaining to the proposing and election of members to the Grolier Club. The bound volume entitled “Proposed Members” provides a continuous record from 1884 to 1941. Folder titles (maintained when the collection was reprocessed in 2017) reflect changes in the organization of these materials through the years. “Admissions correspondence” includes letters from current members proposing candidates, as well as letters from the candidates accepting or declining membership; after 1895, these are filed separately as “Membership Proposals” and “Acceptances and Resignations” respectively. “Member Correspondence” includes any correspondence with members not related to their initial nomination, including meeting attendance and dues payment. There may be some overlap within these files. Note that the content of this collection is very similar to that of RG 8, Series I: Member Files (see provenance note).
Related Materials Note:
Related materials may be found in the following collections in this repository:
RG1, Series V: Curator
RG1, Series VI: Secretary
RG 8, Series I: Member Files
Arrangement Note:
This collection is arranged into the following series:
I. Member Books and Rosters
II. Admissions Correspondence
III. Acceptances and Resignations
IV. Membership Proposals
V. Member Correspondence
Container List:
Series I. Member Books and Rosters
|
Box
|
Folder
|
Title
|
Date
|
|
1
|
1
|
Proposed Members Book
|
1884-1941
|
|
1
|
2
|
Membership Roster
|
1892
|
|
1
|
3
|
Membership Roster
|
1900
|
|
1
|
4
|
Membership Roster
|
1907-1912
|
|
1
|
5
|
Membership Roster
|
1915-1916
|
|
1
|
6
|
Member Lists
|
1899-1916
|
Series II. Admissions Correspondence
|
Box
|
Folder
|
Title
|
Date
|
|
2
|
1
|
Admissions Correspondence
|
1884-1885
|
|
2
|
2
|
Admissions Correspondence
|
1886-1887
|
|
2
|
3
|
Admissions Correspondence
|
1888-1889
|
|
2
|
4
|
Admissions Correspondence
|
1890-1891
|
|
2
|
5
|
Admissions Correspondence
|
1892-1893
|
|
2
|
6
|
Admissions Correspondence
|
1894
|
|
2
|
7
|
Admissions Correspondence
|
1895
|
Series III. Acceptances & Resignations
|
Box
|
Folder
|
Title
|
Date
|
|
2
|
8
|
Acceptances & Resignations
|
1895
|
|
2
|
9
|
Acceptances & Resignations
|
1896
|
|
2
|
10
|
Acceptances & Resignations
|
1897
|
|
2
|
11
|
Acceptances & Resignations
|
1898
|
|
2
|
12
|
Acceptances & Resignations
|
1899
|
|
2
|
13
|
Acceptances & Resignations
|
1900
|
|
2
|
14
|
Acceptances & Resignations
|
1901
|
|
2
|
15
|
Acceptances & Resignations
|
1902
|
|
2
|
16
|
Acceptances & Resignations
|
1903
|
|
2
|
17
|
Acceptances & Resignations
|
1904
|
|
2
|
18
|
Acceptances & Resignations
|
1905
|
|
2
|
19
|
Acceptances & Resignations
|
1906
|
|
3
|
1
|
Acceptances & Resignations
|
1907
|
|
3
|
2
|
Acceptances & Resignations
|
1908
|
|
3
|
3
|
Acceptances & Resignations
|
1909
|
|
3
|
4
|
Acceptances & Resignations
|
1910
|
|
3
|
5
|
Acceptances & Resignations
|
1911
|
|
3
|
6
|
Acceptances & Resignations
|
1912
|
|
3
|
7
|
Acceptances & Resignations
|
1913
|
|
3
|
8
|
Acceptances & Resignations
|
1914
|
|
3
|
9
|
Acceptances & Resignations
|
1915
|
|
3
|
10
|
Acceptances & Resignations
|
1916
|
|
3
|
11
|
Acceptances & Resignations
|
1917
|
|
3
|
12
|
Resignations
|
1916-1920
|
|
3
|
13
|
Resignations
|
1920-1925
|
|
3
|
14
|
Resignations
|
1926-1929
|
|
3
|
15
|
Resignations
|
1940s
|
|
3
|
16
|
Resignations
|
1950s
|
Series IV. Membership Proposals
|
Box
|
Folder
|
Title
|
Date
|
|
4
|
1
|
Names Proposed for Membership
|
1896
|
|
4
|
2
|
Names Proposed for Membership
|
1897
|
|
4
|
3
|
Names Proposed for Membership
|
1898
|
|
4
|
4
|
Names Proposed for Membership
|
1899
|
|
4
|
5
|
Names Proposed for Membership
|
1900
|
|
4
|
6
|
Names Proposed for Membership
|
1901
|
|
4
|
7
|
Names Proposed for Membership
|
1902
|
|
4
|
8
|
Names Proposed for Membership
|
1903
|
|
4
|
9
|
Names Proposed for Membership
|
1905
|
|
4
|
10
|
Names Proposed for Membership
|
1906
|
|
4
|
11
|
Names Proposed for Membership
|
1907
|
|
4
|
12
|
Names Proposed for Membership
|
1908
|
|
4
|
13
|
Names Proposed for Membership
|
1909
|
|
4
|
14
|
Names Proposed for Membership
|
1910
|
|
5
|
1
|
Names Proposed for Membership
|
1911
|
|
5
|
2
|
Names Proposed for Membership
|
1912
|
|
5
|
3
|
Names Proposed for Membership
|
1913
|
|
5
|
4
|
Names Proposed for Membership
|
1914
|
|
5
|
5
|
Names Proposed for Membership
|
1915
|
|
5
|
6
|
Names Proposed for Membership
|
1916
|
|
5
|
7
|
Names Proposed for Membership
|
1917
|
|
5
|
8
|
Membership Proposals—Candidates Elected
|
1917
|
|
5
|
9
|
Membership Proposals—Candidates Elected (1 of 2)
|
1918
|
|
5
|
10
|
Membership Proposals—Candidates Elected (2 of 2)
|
1918
|
|
6
|
1
|
Membership Proposals—Candidates Elected
|
1919
|
|
6
|
2
|
Membership Proposal Bulletins
|
1920-1923
|
|
6
|
3
|
Membership Proposals and Elections
|
1920-1924
|
|
6
|
4
|
Candidates Proposed/Elected
|
1940s
|
Series V. Member Correspondence
|
Box
|
Folder
|
Title
|
Date
|
|
6
|
5
|
Member Correspondence
|
1884-1885
|
|
6
|
6
|
Member Correspondence
|
1886-1887
|
|
6
|
7
|
Member Correspondence
|
1888-1889
|
|
6
|
8
|
Member Correspondence
|
1890-1891
|
|
6
|
9
|
Member Correspondence
|
1892-1893
|
|
6
|
10
|
Member Correspondence
|
1894
|
|
7
|
1
|
Membership Correspondence A-C
|
1897-1901
|
|
7
|
2
|
Membership Correspondence D-F
|
1897-1901
|
|
7
|
3
|
Membership Correspondence G-K
|
1897-1901
|
|
7
|
4
|
Membership Correspondence L-N
|
1897-1901
|
|
7
|
5
|
Membership Correspondence P-S
|
1897-1901
|
|
7
|
6
|
Membership Correspondence T-Z
|
1897-1901
|
|
8
|
1
|
Membership Correspondence A-B
|
1902-1906
|
|
8
|
2
|
Membership Correspondence C-D
|
1902-1906
|
|
8
|
3
|
Membership Correspondence E-K
|
1902-1906
|
|
8
|
4
|
Membership Correspondence L-P
|
1902-1906
|
|
8
|
5
|
Membership Correspondence R-Z
|
1902-1906
|
|
9
|
1
|
Membership Correspondence
|
1910-1919
|
|
9
|
2
|
Membership Miscellaneous
|
1910-1920
|
|
9
|
3
|
Member Change in Status Requests
|
1917-1924
|
|
9
|
4
|
Membership Drive (1 of 2)
|
1918-1920
|
|
9
|
5
|
Membership Drive (2 of 2)
|
1918-1920
|
|
10
|
1
|
Membership Correspondence (1 of 2)
|
1920
|
|
10
|
2
|
Membership Correspondence (2 of 2)
|
1920
|
|
10
|
3
|
Membership Correspondence
|
1921
|
|
10
|
4
|
Membership Correspondence
|
1922
|
|
10
|
5
|
Membership Correspondence
|
1923
|
|
10
|
6
|
Membership Correspondence
|
1924
|
|
10
|
7
|
Membership Correspondence
|
1925
|
|
11
|
1
|
Membership Correspondence
|
1924 July-1925
|
|
11
|
2
|
Membership Correspondence
|
1926
|
|
11
|
3
|
Membership Correspondence
|
1927
|
|
11
|
4
|
Membership Correspondence (1 of 2)
|
1928-1929
|
|
11
|
5
|
Membership Correspondence (2 of 2)
|
1928-1929
|
|
11
|
6
|
Membership Correspondence
|
1929-1930
|
|
12
|
1
|
Membership Correspondence
|
1933
|
|
12
|
2
|
Membership Correspondence
|
1934
|
|
12
|
3
|
Membership Correspondence
|
1938 July-1939 June
|
|
12
|
4
|
Membership Correspondence
|
1939 July-1940 June
|
|
12
|
5
|
Membership Correspondence
|
1940 July-1941 June
|
|
12
|
6
|
Membership Correspondence
|
1941 Sept.-1942 May
|
|
13
|
1
|
Membership Correspondence
|
1943-1944
|
|
13
|
2
|
Membership Correspondence
|
1945
|
|
13
|
3
|
Membership Correspondence
|
1946
|
|
13
|
4
|
Membership Correspondence
|
1947
|
|
13
|
5
|
Membership Correspondence
|
1948
|
|
13
|
6
|
Membership Correspondence
|
1949
|
|
13
|
7
|
Membership Correspondence
|
1950-1959
|
|
13
|
8
|
Membership Correspondence
|
1960-1969
|